Vendor Routing Instructions

Click here to view a .pdf version of the routing instructions. To download a .pdf copy right click your mouse on the line above and click "save target as".

Click here to view a .pdf version of the Load Control Manifest ONLY. To download a .pdf copy right click your mouse on the line above and click "save target as".

Green Mountain Corporation
d/b/a/ Peter Glenn Ski & Sports
Routing Guide
Revised 01/21/2009

To: All Vendors

Our business is a partnership with our vendors. While attempting to streamline our costs and manage the flow of product through our system, we must require that certain guidelines be followed.

When shipping merchandise to our stores or Distribution Center, please complete the attached LCC form and fax it to the Load Control Center (954-731-9236). Requests may also be “e-mailed” to warehouse@PeterGlenn.com. Once the form is received, the order will be evaluated, and shipping instructions will be faxed back to the vendor. Each LCC issued must be used within 7 business days. Subsequent ship dates will require a new LCC.

If for any reason, you have not received your shipping instructions within a 24-48 hour period, you will need to contact the LCC at (954) 484-7800 ext 250. If, after you receive your shipping instructions, you feel for any reason that your company cannot comply with them, you may contact the LCC manager Duane Payne (954) 484-7800 ext 157, or via e-mail at dpayne@peterglenn.com and request a Routing Guide Addendum. Exceptions will be granted on a “per vendor” case and must be approved by the Buyer and the LCC Manager.

Order Handling Instructions:
- All orders must be shipped FedEx Ground Collect.
- Do not ship C.O.D.
- Each LCC issued must be used within 7 business days.
- The LCC # must be referenced on all shipping documents, and placed in the “Your Reference” field on the FedEx label.
- Shipments without an assigned LCC will be refused.
- Vendors who provide “Free Freight” are still required to obtain an LCC.
- Do not declare a value on any shipments unless authorized by the buyer.
- Do not request a Signature on any shipments. Direct Signature Required (DSR).
- Early shipments require prior approval from the PG buyer.
- If an order is shipped after the PO cancel date there will be an additional 30% discount taken and the terms will be extended an additional 60 days from the original due date, unless prior approval in writing was obtained from the PG Buyer.
- Label all boxes with the Purchase Order Number and box count (ie: 1 of 2, 2 of 2) and place the packing list on or in the first box.
- Do not mix purchase orders on a single packing list or pack multiple orders in one box.
- The purchase order number must be referenced on all shipping documents.
- No product substitutions. Products not listed PO will be returned at the vendor expense.
- All packing slips and invoices must have printed on them the purchase order number.
- Invoices must not include freight/shipping charges
- When using FedEx Ground, utilize boxes no larger than 108” in size.

Failure to comply will result in a $25.00 Shipping Violation Charge per incident.

We are looking forward to a mutually successful year with your company and all of your efforts will facilitate that for both of us.

Thank You

Green Mountain Corporation
d/b/a Peter Glenn Ski & Sports

Vendor Compliance Document

In an effort to better serve our mutual customers Peter Glenn is in the process of developing this manual to outline our requirements for our merchandise vendors. The requests contained in this guide are in keeping with the best practices within the Retail Industry and is in no means the complete standards used by many large retailers. We have selected the “core requirements” that we feel will help Peter Glenn stay competitive in this retail sector by offering our customers the top quality merchandise at fair market prices. While Peter Glenn acknowledges that these requests can not be made overnight by our vendor community every effort should be made to adhere to these guidelines and strive to meet these requirements in the near future.

1. Merchandise must be “floor ready”.
a. Pre ticketed by the vendor using either hard or soft tickets with Style, color, width, size and a scan-able UPC bar code and MFSR.
b. If the vendor does not use suggested retail prices Peter Glenn can supply its retail price for placement on the vendor’s ticket.
c. In the event that the vendor cannot satisfy either of these requests Peter Glenn will mail pre-printed labels to the vendor for application at the vendors processing center. For Footwear vendors Peter Glenn requires two tickets one on the outside of the box and one on the shoes or hangtag attached to the shoes with the same requirements as above.

2. The manufacturer must supply Peter Glenn’s buying staff with a file containing all of its current UPC codes before the styles can be setup in the Peter Glenn system.
a. “Official” Peter Glenn purchase orders cannot be generated until the styles have been created first and purchase orders keyed into the merchandising system.
b. “Unofficial” excel spreadsheets are NOT binding documents and should be treated as worksheets for planning purposes only.

3. All shipments MUST be shipped to the address on the purchase order, “Ship to” address’s can change between either a regional warehouse or direct to the stores.

4. All Peter Glenn purchase orders have a stated ship date. This is the date that we request the Vendor to release the product from your warehouse. As a vendor you should try to ship the order complete on the specified date. If you would like to request multiple shipments, please contact the buyer.

5. Purchase orders are NOT to be shipped after the cancel date without prior approval from the buyer and a revised purchase order received back to the vendor with an extended cancel date. Peter Glenn reserves the right to refuse issuing a Load Control for pickup or decline delivery for all orders shipped after the cancel date.

Vendor Name: ________________________

I, _____________________________ acknowledge the receipt of the Peter Glenn Routing Guide &
(Vendor’s Representative)

Vendor Compliance Documents, and will forward it to the responsible people within my organization.

This contact person within our organization responsible for Logistics and Compliance is:

______________________________ Contact Person

_____________________________________ Signed _____________________ Date

_____________________________________Printed

I, _________________________________________hereby accept and agree to the details on this
(Authorized Vendor Contact, Name and Title)

Peter Glenn Routing Guide & Vendor Compliance Document.

____________________________________ Name

____________________________________ Signed ______________________ Date

___________________________________ Printed

This form must be signed and faxed back to Peter Glenn (954) 739-5724

A copy of the Load Control Manifest is shown below. To download a .jpg copy right click your mouse on the picture and click "save picture as".